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Development Coordinator

Halcyon accelerates the impact-driven future of business through fellowship programs for early-stage social entrepreneurs across Climate, Health, and EquityTech. Since our inception, we've closely collaborated with more than 600 entrepreneurs, identifying their needs and forging partnerships as we continue to drive forward our mission of creating a more inclusive, impactful world. We're not just an organization; we're a catalyst for change, a beacon of innovation, and a vibrant community of dreamers and doers.

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Development Coordinator

Reports to: Executive Vice President

Location: Washington, DC

Status: Full-Time Exempt

Salary Range: $55,000-$65,000 (salary commensurate with experience)

Join Halcyon as the Development Coordinator and provide critical support to our fundraising operations. This role will focus on managing and maintaining donor data, assisting with annual giving campaigns, and supporting the Development team with administrative and operational tasks that drive donor engagement and fundraising success.

As the Development Coordinator, you’ll play a key role in strengthening donor relationships through compelling grant applications, proposals, and reports, ensuring everything is accurately tracked in our online database so campaigns run smoothly and the team can reach ambitious fundraising goals.

What You’ll Be Doing:

Key responsibilities and daily tasks that will define your impact in this role

 

Database & Data Management: 

  • This role will be 80% focused on institutional giving/reporting/administrative and 20% focused on individuals.
  • Maintain Halcyon’s donor and prospect database (EveryAction), ensuring accuracy, consistency, and timely updates.
  • Generate internal dashboards and donor lists to support development strategy.
  • Assist in maintaining data integrity and implementing best practices for gift entry and donor record management.

 

Corporate, Foundation, and Individual Donor Prospecting:

  • Partner with Development leadership to build outreach lists for campaigns, event sponsorships, and programmatic funding opportunities using internal data and external sources (news alerts, Foundation Directory Online, corporate CSR pages, grants portals, LinkedIn, etc.).
  • Conduct profile research summarizing mission fit, past giving and estimated capacity, key relationships, and recommended next steps.
  • Qualify leads against Halcyon’s ideal funder profiles and program priorities, flagging high-potential prospects for cultivation.
  • Track and advance new leads through Moves Management: create records, assign stages, log touchpoints, and set next actions with clear owners and due dates.

 

Grant Proposals & Administration: 

  • Support preparation of fundraising materials including conducting prospect research and drafting grant proposals with the Senior Manager of Grants and Partnerships.
  • Support timely data tracking and reporting to funders in collaboration with Development and Programs teams for stewardship, grant reporting, and partnership development.

 

Administrative & Development: 

  • Provide day-to-day administrative support to the Development team, including scheduling, donor correspondence, and file management.
  • Assist with donor stewardship, including drafting thank-you letters and assembling recognition materials.
  • Help coordinate direct mail, digital, and stewardship efforts with Communications and Development staff.

 

Collaboration & Events: 

  • Partner with Events and Communications teams to ensure donor recognition at Halcyon events.
  • Provide logistical and administrative support for cultivation and stewardship events.
  • Prepare briefing memos for events to prepare Halcyon’s Leadership and Program teams.
  • Collaborate with colleagues across the organization to advance fundraising initiatives.

 

What You Bring:

Skills, experience, and qualities that will help you excel and contribute to the team

 

  • Education: Bachelor’s degree preferred.
  • Experience: 3+ years of experience in development, fundraising operations, or nonprofit administration preferred. Prior experience working with donor databases strongly desired.
  • Expertise: Strong organizational skills with attention to detail; comfort working with data and technology systems.
  • Skills: Excellent communication (written and verbal), strong multitasking abilities, and proficiency in Microsoft Office Suite.
  • Mindset: Proactive, detail-oriented, collaborative, and mission-driven, with a willingness to learn and grow within a dynamic nonprofit team.

How You’ll Thrive Here:

The behaviors, mindset, and approach that will set you up for success.

 

  • Maintain an accurate and reliable donor database and prospect pipeline.
  • Provide timely and reliable support to ensure Development goals are met.
  • Contribute to the success of annual giving and donor engagement efforts.
  • Demonstrate flexibility, responsiveness, and a team-first attitude.
  • Show initiative in taking ownership of tasks, accountability, and suggesting process improvements.

Where & How You’ll Work:

Details on your schedule, physical requirements, travel expectations, and work environment.

 

  • 8-hour shift, standard working hours are 9:00 AM – 5:00 PM ET   Monday to Friday
  • Weekends and evenings as needed
  • Work Location: Hybrid in Washington, DC, with two days in the office and three days remote. Halcyon also offers two weeks of ‘Work from Anywhere’ time as an additional benefit.
  • Ability to lift and carry up to 25 pounds, comfortable with standing, climbing stairs, walking, and sitting as required by the role.
  • Up to 10% of travel domestically and internationally may be required.

Compensation & Benefits

Overview of pay, perks, and other benefits that make this role rewarding.

 

  • Healthcare: We offer competitive healthcare benefits starting from Day One, including comprehensive medical, dental, and vision coverage, ensuring our team members have immediate access to resources that promote their overall health and well-being.

 

  • Financial Security: We prioritize financial security by offering short-term and long-term disability coverage at no cost, allowing you to focus on recovery without the stress of income replacement. Additionally, we provide a retirement plan with a matching contribution of up to 3%, empowering our team members to plan for their financial futures.

 

  • Time Away From Work: We value the importance of time away from work and offer our team members 12 paid holidays, 3 weeks of vacation time, 5 sick days, and an additional week off from December 25th to December 31st, when the entire office is closed.

 

  • Flexible Work Arrangements: Recognizing the need for work-life balance, we offer flexible work arrangements, including 3 Work-From-Home days per week. Plus, enjoy our unique perk to Work-From-Anywhere in the world for up to 2 weeks each year.

 

  • Professional Development: We are committed to supporting the growth and development of our team members. Halcyon offers mentorship programs, skill-building workshops, and opportunities for further education and training, providing ample support for professional development and career advancement.

 

To learn more about working with the Halcyon team, please visit https://halcyonaccelerator.org/careers/.

 

Halcyon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

 

How Can You Apply?

To apply, please visit this link. To learn more about Halcyon, click here.